Updated: Jul 1
When starting a project, it is important to have a detailed outline while identifying a clear objective. If you are at the helm of a project, you carry a unique challenge of planning, strategizing and leading it in a productive way that produces results. We hope this article can give you beneficial tips that you can use not only in Project Management, but managing in general.
Identify the objective. Without an straightforward objective any project is bound to be done clumsily with no focus. All those on the team must have clear, identified roles with their personal objective and know what I expect of them. This way, it is easier to hold individual accountability if a deadline is not met or if the work isn’t up to par. With distinct roles, every member knows what is expected of them.
“All members - whether playing a big or small role in the project should see how their contribution adds to the overall project. No team members' work and effort should be overlooked. When all members know that their abilities are an important cog wheel that helps the machine run smoothly they will truly feel like an invaluable member of your well organized team. How can you as the leader, spearheading the project, show all team players that not only is this project important to you, but that everyone should give 110%? ”
Be A Team Leader
To be a team leader, first you must be a team player. What does this mean? Demonstrate to your workers that you are not just an overseer of the work, but that you have assigned role yourself. Yes, when delegating responsibilities you must also create a distinct role for yourself.
What makes a good leader? The team leader needs know the objective. It is important that everyone understands what is expected of them to omit any confusion down the road. Evaluating the progress by check-ins and asking for updates can be a good way to make sure everyone understands the goals of the project and staying on task. It is important to ask questions so that target dates are met. By periodically monitoring tasks and progress you stay organized and focused. If you are organized and focused your team will be also.
Have Concise Timelines
While it is important to have a due date for the completion of a project, by setting up smaller, achievable goals it will add to productivity. How so? Well, if certain members carry more tasks and responsibilities compared to their co-worker, transparency is good to have so that they all are on track for the target due date.
By having steady and regular due dates for the members with multiple responsibilities, you can be sure the work is being done correctly and on time. Also, as Project Manager all members should be comfortable coming to you freely to address any questions or concerns. Please be sure to praise your team members when appropriate and firm but encouraging constructive criticism when and where needed. Which brings us to our final point.
Remember being a good leader is being a good collaborator. You should freely allow any suggestions to be discussed, promoting a space for free dialogue. Your opinions are just as important as your team members. This should be expressed. No member should be seen as silly or mocked for expressing their suggestions. What if a suggestion is bad or doesn’t quite hit the mark?
Always look for the good in their comments! This requires good listening on your part. Could it be that everything that was said is useless? If possible find at least one thing that you genuinely found helpful in what they said. This way you can keep meetings flowing without skipping a beat while avoiding awkward lulls. Letting no one feel under-appreciated and conveying to them that they are a valuable asset to the team!
We hope these suggestions help you as a Project Manager. Creating not only an easygoing yet productive work environment that removes unnecessary stress but also promotes a working ecosystem that everyone is proud to be a part of!